Open position
Director Operations and Admin (m/w/d)
Before you read further — this role requires attention to detail. Following the application instructions at the end is your first task in this process.
About us
Linvo AG is a Swiss family office and FINMA-licensed wealth manager headquartered in Zürich. We provide comprehensive services across asset management, structuring, and real estate investments. Our firm combines Swiss financial expertise with a global outlook, supporting discerning clients with investments and projects across the globe.
The role
We are looking for a highly capable, experienced generalist to take over our Director Operations and Admin function. You will be the operational backbone of the firm — coordinating across teams, managing internal processes, handling client communication, and supporting the executive team. The right candidate thrives in a fast-moving environment, takes full ownership of their domain, and can navigate the complexity of a multi-entity, internationally oriented financial services firm.
Key responsibilities
Team coordination
Track tasks and performance across all employees; coordinate workstreams and ensure deadlines are met.
Client communication
Manage professional communication with UHNW clients, partners, and external service providers.
Legal case management
Support and coordinate ongoing legal matters in collaboration with internal and external counsel.
Compliance (optional)
Involvement in FINMA/VQF-related compliance processes, AML, and KYC workflows.
General operations
Day-to-day operational management; document handling, process ownership, vendor coordination, and executive support across multiple group entities.
Your profile
- 5+ years of experience in a Director Operations, Head of Administration, Office Manager, or equivalent senior generalist role
- Proven track record in a regulated financial services or professional services environment
- Strong organizational skills — ability to manage multiple priorities and entities simultaneously
- Experience in coordinating teams, tracking performance, and managing cross-functional tasks
- Hands-on mentality: you execute, not just oversee
- Professional-level client communication skills, written and verbal
- Experience with legal documentation and case coordination [advantage]
- Familiarity with FINMA/VQF compliance, AML, KYC [strong advantage]
Languages
- German — required (mandatory)
- English — required (mandatory)
- Italian — advantage
- French — advantage
What we offer
- A central, high-impact role with real ownership and direct access to senior leadership
- Exposure to complex, international wealth management and family office operations
- A lean, high-performing team in a FINMA-regulated boutique environment
- Competitive compensation commensurate with experience
- Office in the heart of Zürich
How to apply: Fill in the form below and upload your CV. Your application reaches us automatically with the correct subject line — applications sent through other channels or with a different subject line will not be processed.
Application
Apply for this position
Fill in the form below and upload your CV. We review every application personally and will be in touch.
